Financial Aid Academic Progress Policy

To be eligible for financial aid, students must maintain Satisfactory Academic Progress (SAP). Satisfactory Academic Progress will be evaluated each May at the close of the Spring term. This policy applies to ALL periods of enrollment whether or not you previously received financial aid. Transfer credits will be included.

There are three elements of Satisfactory Academic Progress measurement: Credits, Grade Point Average, and Pace of Progression. Students must meet all three requirements to receive financial aid.

Credits
To maintain eligibility for financial aid, you must complete the minimum number of credits listed in the Financial Aid Warning column. If you do not meet this number of credits, you will be placed on Financial Aid Suspension.
 
 

Enrollment for the Year

 

Financial Aid Warning

 

Financial Aid Suspension

Full-time - 24 or more credits
 14 -18 credits
13 or fewer credits
3/4-time – 18 - 23 credits
 13 – 17 credits
12 or fewer credits
Half-time – 12 - 17 credits
n/a

 9 or fewer credits

Less than half-time - 1-11 credits
n/a
Less than all credits

G
rade Point Average
Students must earn a cumulative Grade Point Average (GPA) of 1.7 or better at the end of their freshman year. Returning students must have a cumulative grade point average of 2.0 or better after four semesters at Bethany to continue to receive financial aid. Students who fail to meet this requirement will be placed on Financial Aid Warning or Suspension.

Pace of Progression toward Maximum Time Frame
Students must maintain a Pace of Progression by completing a minimum of 75% of all attempted credits to complete a degree within the Maximum Time Frame allowed for receipt of financial aid. Attempted credits are based on enrollment level on your enrollment at the end of the drop/add date of each semester. All attempted courses are evaluated to determine completed credits including those with "I," "W," “F” or "0.0" grades and repeated courses. All transfer credits accepted are counted toward the maximum time frames allowed. Students who fail to meet these requirements will be placed on Financial Aid Warning or Suspension.

Student's Pace of Progression is determined using the following formula:
Pace of Progression = Credits Completed / All Credits Attempted

Maximum Timeframe
Financial Aid funding is available for cumulative attempted credits up to 150% of the credits required to complete the degree program. Generally it takes 128 credits to earn a degree from Bethany College. Students can earn aid through 192 attempted credits. Aid will be awarded during semesters when you will earn the 192nd credit. Financial aid will not be paid after that time.  Fundamental courses are excluded from the cumulative credits attempted.

Financial Aid Warning
Students who fail to meet the credit, grade point average, or pace of progression Satisfactory Academic Progress requirements will be placed on Financial Aid Warning. Students placed on Financial Aid Warning may receive financial aid for one additional semester.

Financial Aid Suspension
Students whose aid has been suspended are not eligible for future financial aid. Financial aid suspension will occur when:
  • In the next semester of attendance a student on Financial Aid Warning or Probation does not complete:
    • The credits required for their enrollment level OR
    • Complete 75% of their attempted credits (pace of progression) OR
    • Does not earn an annual cumulative 2.00 GPA
  • A student officially or unofficially withdraws from all classes. Students who withdraw before the publicized last day to withdraw may owe a portion or all of their financial aid back to the financial aid programs.
  • A student's cumulative GPA is below 2.00 at the end of the 4th semester.
Financial Aid Satisfactory Academic Progress Appeal
Students placed on Financial Aid Suspension may appeal to the Financial Aid Committee by writing to the Director of Financial Aid. Written appeals are accepted in cases where an extraordinary or extenuating circumstance, such as severe illness or the death of an immediate family member, contributed to the student’s poor academic performance. Students are limited to two (2) Satisfactory Academic Progress appeals.

Financial Aid Probation
If the student's appeal is approved, the student will be placed on Financial Aid Probation. The student's financial aid will be reinstated; however, as part of the approval, some conditions for reinstatement may be imposed. If the student does not meet the conditions of the probation and reinstatement, the student will lose eligibility for financial aid.

Repeat Courses
Students who do not pass a course with a G.P.A. of 2.00 or better may receive financial aid once to repeat the course failed. Students who DO successfully pass a course may be paid once to retake it.